AI Workflow Decommissioning Checklist
Decide when to pause, replace, downgrade, archive, or remove an AI workflow without leaving unmanaged operating debt.
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The exact sections inside the download.
Pause
Should the workflow be paused before full retirement?
Replace
What system, person, or process takes over?
Archive
Which records, logs, prompts, evaluations, or decisions must be preserved?
Remove access
Which permissions, API keys, tools, or integrations must be revoked?
Communicate
Who needs to know the workflow is changing or ending?
Retirement decision
Pause, replace, downgrade, archive, or remove?
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Frame the decision
Name the real operating need before designing a solution.
Name the AI workflow, assistant, automation, or agent.
Low value, high risk, stale context, replacement, cost, or ownership gap.
Name who signs off and communicates the change.
How to use it
Start with one real decision.
Complete the canvas with the workflow owner, then use the blank areas to expose missing context and controls.